SharePoint FIS and SharePoint FIS Licensing: FAQs (Part 1 of 2)

January 24th, 2012
Posted by: admin

SharePoint for Internet Sites

Ferrari's Web site is designed using SharePoint for Internet Sites. For more examples, go to our SharePoint FIS hosting page.

By Bill Peters
AIS Network Director of Sales

Offering cloud hosting for Microsoft SharePoint Server 2010 for Internet Sites (SharePoint FIS) was a no-brainer for us.  After all, digital content creators’ interest in the cloud, and the mobile access it affords, is surging.

Including SharePoint FIS hosting among our product offerings represents the first of several steps that AIS Network will take to expand its cloud hosting services for professionals working in digital content creation fields such as Web development, design, publishing, film, architecture, advertising, marketing and public relations.

When you purchase a SharePoint FIS license from AISN, through the SPLA agreement, you automatically receive the “Enterprise” version.  This also provides licensing rights to “Fast Search Server” functionality.

But, what does all of this mean?

Here are some “Frequently Asked Questions” focused on what SharePoint FIS is and how to make some sense of SharePoint FIS licensing.  My next entry, Part 2 of this two-part blog, will include specific scenarios and how to license them.

 

What is SharePoint FIS?

SharePoint FIS empowers creative teams to publish beautiful, interactive external Internet and extranet sites, while dramatically simplifying Web content management and administration.

 

Who uses SharePoint FIS?

Hosted SharePoint for Internet Sites (SharePoint FIS) is ideal for compliance-focused corporate enterprises, associations and institutions that need to interact with a large number of users via a public-facing Web site.  Digital marketers and design agencies, who need to launch multiple Internet/extranet sites quickly and easily, are also making great use of SharePoint FIS.   You’ll find some examples on our SharePoint FIS hosting page.

 

What are my SharePoint FIS licensing options?

SharePoint FIS comes in two flavors, Standard and Enterprise.  SharePoint FIS Standard is scoped for a single domain only and has standard SharePoint features for unlimited users (anonymous or authenticated).  SharePoint FIS Enterprise, on the other hand, is scoped for multiple domains and has enterprise SharePoint features for unlimited users (anonymous or authenticated).  According to Microsoft…

SharePoint Server FIS Standard:

  • Helps small and mid-size organizations create public-facing Internet sites or basic extranets.
  • Provides licensing for the same features as the Standard CAL for SharePoint Server.
  • Designed only to be used for creating and hosting a single site resolved from a single domain name (such as aisn.com) and its subdomains (such as support.aisn.com).
  • When combined with active Microsoft Software Assurance, it’s eligible to be stepped up to SharePoint Server for Internet Sites Enterprise for an additional fee.

SharePoint Server FIS Enterprise:

  • Designed for enterprises to create externally-facing public Internet sites and secure private extranets using the full capabilities of SharePoint Server.
  • Provides licensing for all SharePoint Server features (the same as SharePoint Server Enterprise CAL).
  • Offers the rights to host an unlimited number of sites and/or domains.

 

So, SharePoint FIS Standard is for just one domain?

Yes, SharePoint FIS Standard can only be used to support a single site and its related subdomains on a single domain.  Because the licensing of SharePoint FIS is per running instance, you can run more than one site/domain using the Standard edition only if separate running instances are used for each site/domain and a unique license of SharePoint Server 2010 for Internet Sites Standard is allocated for each running instance.

 

Does SharePoint FIS Enterprise have FAST Search?

Yes.  For use in Internet/extranet scenarios, this server license also includes the rights to FAST Search. You can deploy a single server license of SharePoint FIS Enterprise as a SharePoint server OR a FAST Search server—but not both concurrently.

 

How is SharePoint FIS licensed?

SharePoint Server for Internet Sites is licensed per running instance.  No Client Access Licenses (CALs) are required, even for authors creating content.  When using SharePoint FIS for licensing external-facing scenarios, you must have a server license for all servers that are used to deliver content to external users – regardless of the farm configuration or whether or not users are directly accessing that server (staging, application, front-end, or index).

Servers in a development/test environment are exempt from this rule assuming they are covered by MSDN® developer program licensing. According to Microsoft, the underlying logic in this is that all servers supporting a specific solution (internal vs. external and production vs. development test) must be licensed similarly (i.e., in the CAL/Server model, the per-server “For Internet Sites” model, or the MSDN developer program). This is independent of the order in which information moves through servers.

 

What if I only need an intranet built on SharePoint?

Intranet sites are licensed using a Server/CAL (Client Access License) model.  SharePoint Server 2010 is required for each running instance of the software, and CALs are required for each person or device accessing a SharePoint Server.

 

This is so confusing.  Isn’t there someone who can help me figure this out?

Yes, you’re not alone in thinking that SharePoint FIS licensing is confusing.  I am happy to walk you through it and help you assess your organization’s needs.  Call me at 1-888-401-AISN, or email me at:  bill.peters@aisn.net.  Or, simply leave a comment below.  Good luck!

 

 

What Is Microsoft Office 365? What Are the Benefits and Drawbacks of SharePoint Online? (Part 2 of 2)

January 12th, 2012
Posted by: admin

By Laurie Head
AIS Network Vice President

To review:  In June 2011, Microsoft released Office 365, which is essentially bundled online software hosted in the cloud. Office 365 replaced Microsoft’s Business Productivity Online Services (BPOS) and bundles together the latest upgrades of its SharePoint, Exchange and Lync Server solutions.  So, when you hear “SharePoint Online,” that means SharePoint as it is presented in Office 365, which is hosted by Microsoft. In my last blog, the first part of this series, I explained what Microosft Office 365/SharePoint Online is.  Now, let’s look at the benefits and drawbacks.

Office 365

In today's blog, we look at the benefits and drawbacks of Office 365/SharePoint Online.

Online SharePoint is like a good off-the-rack suit – it does the job if you are a relatively low-level user. However, like a department store suit, it never fits perfectly enough to feel tailor-made.

The features and functionality limitations may be a deal-breaker for some organizations. For example, Office 365 does not allow for full server control and unrestricted access to customize the online SharePoint environment; it also restricts the maximum number of users to 50 and a number of search features are not included. Because online SharePoint cannot be highly customized, some organizations may eschew it for hosted SharePoint Server 2010, which allows for maximum customization. Organizations weighing the two options should study the service descriptions for each product; they will need to compare carefully the online SharePoint to its on-site counterpart.

Nevertheless, a good business case can be made for deploying Office 365. Among the benefits are:

Comprehensive. The bundled services are attractive to many smaller organizations for which customization is of little importance.
Fast. Turn-key configuration and anywhere-access go a long way in the small- to mid-size market.
Less expensive. Maybe, maybe not. However, it does free an organization from the capital outlays associated with on-premise hosting.

Among the drawbacks:

Storage. It’s more expensive per gigabyte.
Service Level Agreement. Microsoft offers a lower SLA than most top-tier hosting companies. They do not guarantee 99.999% uptime.
Comprehensive. An organization may not need or want all of the features offered – or the cost that comes with it.
Features/functionality limitations. In comparing the on-site and online versions of SharePoint, an organization might find that the limitations of the latter are a deal-breaker.
Impersonal hosting relationship. Microsoft is the hosting provider, and it will be challenged to match the rewarding, personalized experience that organizations often have with a smaller hosting provider – one who blends seamlessly into the organization’s own IT staff.
Loss of flexibility and control. An organization can keep its on-premise infrastructure, and using the hybrid capabilities, still deploy Office 365 in the cloud.

However, if you require a high level of control and customization for SharePoint, you would be better served deploying SharePoint Server 2010 in the cloud. If, in future upgrades, Microsoft chooses to match more closely the features and functionality of online SharePoint to its on-site counterpart, namely SharePoint Server, the incentive to move to Microsoft’s cloud may be even stronger for many organizations. In the meantime, third-party hosting of either SharePoint Foundation 2010 or SharePoint Server 2010 may offer an optimal solution.

Are you using Office 365?  What do you think of it?  Check out our white paper for more information.

What Is Microsoft Office 365? What Is SharePoint Online? (Part 1 of 2)

January 11th, 2012
Posted by: admin

By Laurie Head
AIS Network Vice President

In June 2011, Microsoft released Office 365, which is essentially bundled online software hosted in the cloud. Office 365 replaced Microsoft’s Business Productivity Online Services (BPOS) and bundles together the latest upgrades of its SharePoint, Exchange and Lync Server solutions.  So, when you hear “SharePoint Online,” that means SharePoint as it is presented in Office 365, which is hosted by Microsoft.

Office 365

You'll find SharePoint Online in Office 365. But, will it meet your needs adequately?

The convenient, pay-as-you-grow subscription plan to Office 365 requires that an organization pay Microsoft for only what it uses – per user, per month. The net benefit to an organization’s IT team is that it is relatively turn-key and requires far less administration than an on-premises deployment of the identical suite of applications. Organizations may find comfort in Microsoft’s guaranteed high availability and recoverability and its back-end administration, all of which are backed by a Service Level Agreement.

When evaluating an Office 365 deployment, organizations should be asking four key questions:

• Is Microsoft offering a better value? How much would it cost to run these same solutions on-premise?

• Do we need all of these products?

• Are the limitations of Office 365 a deal-breaker for us or our customers?

• Are my mission-critical applications going to be safe? What security assurances is Microsoft providing?

Office 365 Plans

Office 365 comes in two sizes – one for small businesses and professionals (referred to as Plan P) and one for medium-sized enterprises (referred to as Plans E1, E2, E3, and E4).

Microsoft designed Plan P for smaller organizations, ranging from 1 to 25 employees, with a cost of $6 per user per month. For somewhat larger enterprises, the more flexible series of “E” plans (“E” stands for enterprise) ranges from $10 to $27 dollars per user per month.   Plan P and the four Plan Es are not exclusive to the company size for which they were designed, so a small business could opt for a version of Plan E.

The Office 365 Plan P, according to Microsoft, “brings together online versions of the best business-grade communications and collaboration tools from Microsoft, plus Microsoft Office Web Apps, at a price that small businesses can afford.”  In our recent white paper, “To Cloud or Not to Cloud:  SharePoint 2010 Hosting Options…and Which One Is Right for You,” you will find a chart outlining what each plan does. 

Plan P highlights include:

• Email, calendar, contacts, personal archive, and 25 GB mailbox storage with 25 MB attachments using Exchange Online

• Support for workgroups of up to 50 people

• Online document viewing and basic editing capabilities using Office Web Apps

• Easy access to files from a mobile device using Office Web Apps

• Consistent file formatting from desktop Office to Web versions with Office Web Apps

• Sites to share documents and information with SharePoint Online

• Capability to design/ maintain a professional, public Web site with SharePoint Online

• Instant messaging, presence, online meetings, and PC-to-PC audio/video calls with Lync Online

• Ability to share a desktop with colleagues and partners using Lync Online

• Premium antivirus and anti-spam filtering with Microsoft Forefront Online Protection for Exchange

Plan P’s SharePoint emphasizes sharing content rather than collaborative content creation. Collaboration on creating and editing documents with Office Web Apps is “basic.” Plan P assumes that, unlike larger companies, small organizations are less likely to require robust collaboration.

The convenient, pay-as-you-grow subscription plan to Office 365 requires that an organization pay Microsoft for only what it uses – per user, per month. The net benefit to an organization’s IT team is that it is relatively turn-key and requires far less administration than an on-premises deployment of the identical suite of applications. Organizations may find comfort in Microsoft’s guaranteed high availability and recoverability and its back-end administration, all of which are backed by a Service Level Agreement.

Plan E Series

If Plan P feels somewhat light, an organization might consider Microsoft’s Plan E series. Office 365 for medium-sized enterprises is presented in four plans, each with access to some level of SharePoint. Not all four plans come with the same level of SharePoint or other features.  Choosing the optimal plan depends on three questions:

• How much are we willing to spend?

• How much SharePoint do we need and what customization is required?

• What other benefits of Office 365 do we need?

All four “E” series plans feature SharePoint’s ability to access information and documents, however advanced content creation and publishing only come with plans E3 and E4. So, to derive the full benefit of SharePoint through Office 365, an organization must choose either E3 or E4 at a cost of $20 or $27 per user, respectively.

Any thoughts yet?  What is your organization doing?

Come back to this site for Part II, the Benefits and Drawbacks of Office 365. ” Also, you can download our whitepaper about Office 365 vs. on-premise hosting.

 

 

Setting Performance and Latency Expectations for International Hosted SharePoint Deployments

January 5th, 2012
Posted by: admin

SharePoint Latency

GUEST BLOG

By Michael V. Velotta
Founder, Intelishift Technologies

Last month, a prospective client asked a very good question related to the performance of his hosted SharePoint deployment.

The hosted SharePoint environment that he currently has deployed across North America, Western Europe and India is very slow.  Latency is an issue – 20 seconds to upload a file.  He wanted to know how he can minimize latency with a hosted SharePoint solution.  In short, he was concerned about performance.

Latency between Washington and Western Europe ranges between 80 milliseconds (ms) and 140 ms, depending on the country and the carriers within the country.  From Western Europe to Chicago, I’ll add 25 ms to that number.

Latency between Washington and India is 250 ms to 280 ms.  The wildcard here, however, is inside India.  India is heavily oversubscribed and a bad carrier could skyrocket the latency to north of 500 ms.  We’ve had a little more success from Fremont (CA) to India and can get the latency down to 200 ms; then we have the in-country latency issue again.

The holy grail (this is what large SharePoint shops do) is to have SharePoint servers at a datacenter “near” their offices: one in Washington, one in India and maybe one in Greece.  Then the SharePoint servers can sync up behind the scenes (or nightly).  The user’s latency problem goes away and the SharePoint servers are left to keep in sync without impacting the user’s experience.

What is your experience with this?  I’d be interested in your comments.

Michael V. Velotta is a technologist and entrepreneur.  He is the founder of Intelishift Technologies, a strategic data center solutions consultant for a diverse set of clients, including high-end technology firms, Fortune 500 companies, non-profits and government agencies.

Financial Services Firms Like SharePoint 2010

December 27th, 2011
Posted by: admin

By Laurie Head
AIS Network Vice President

We’ve blogged about CPAs and the cloud and how IT literacy is important within the financial services sector, but we haven’t really addressed the fact that MOST of our financial services clients are using our SSAE 16 Type II-compliant hosted SharePoint 2010.  Why?   Quite simply, hosted SharePoint improves information access, saving time and money.

Financial services firms manage mounds of burdensome paper daily – application forms, contracts, client correspondence, regulatory and compliance reports.  If the information flow isn’t managed with precision, the result will be unwieldy, unreliable processes that increase operational costs such as employee overhead, paper file storage fees and information retrieval.  Failing to manage all of this information (especially in a time of unprecedented economic challenges) puts financial services firms at risk. In the face of market turbulence, economic uncertainty, increased competition, data security concerns, and more stringent regulatory and compliance issues, the firms that succeed are the ones embracing the hosted Microsoft SharePoint 2010 platform.  Among many benefits, hosted SharePoint 2010:

  • Provides robust data protection
  • Offers high platform availability
  • Optimizes workflows
  • Automates processes, saves time
  • Centralizes and organizes client data for search
  • Reduces time spent on documentation
  • Manages compliance efforts

With hosted Microsoft SharePoint 2010, smart financial services firms can overcome technical and procedural challenges to master information governance now and gain a competitive advantage in the marketplace—all without sacrificing compliance, security or attention to detail in handling customer data and sensitive information.  Check out our page dedicated to SharePoint 2010 for the Financial Services Industry and let me know what you think.

 

Tribute: Remembering Lt. Colonel (Ret.) Randall L. Ford

December 20th, 2011
Posted by: admin

Randall Ford

Lt. Colonel (Ret.) Randall Leon Ford, 1938-2011

By Jay Atkinson
AIS Network CEO

This week, we remember Randall Ford, who succumbed to a lengthy battle with cancer on Sunday.  He believed in the AISN mission and was instrumental in this phase of its growth.  But most importantly, he was an encourager, a mentor, and a friend.

Randall Leon Ford was born in Marmaduke, Arkansas, on December 15, 1938, a son of Roy Ford and Rosie Foster Ford.  He graduated from Pocahontas High School in 1956. He attended Arkansas State University and graduated from University of Mississippi; later, he was commissioned as 2nd Lt. in the U.S. Army in 1961. He returned to Arkansas State University and received a Masters in History while on active duty in 1972.

Randall retired in May 1986 after 24 years of active service – including a tour in Germany, two tours in Vietnam, a tour at NATO Land South in Turkey, and service at several posts in the Military District of Washington.  In 1989, he co-founded StarTech, a security company in Washington, DC, where he continued to work until he sold the company in 2005.  He is survived by his devoted wife, Ann, two sons and a grandson – and innumerable people whom he touched throughout his life.

Web Design and Development: Best Practices in Production, Staging and Development for Web-Based Companies

December 12th, 2011
Posted by: admin

GUEST BLOG

By Gaige B. Paulsen
Board of Advisors, AIS Network

For companies that primarily do business through their public-facing Internet site, best practices for production, staging and development are imperative.  For any Web-based business, whether e-commerce or presence-based, it is essential that content and systems be updated to remain competitive, which means change and that means risk.

Web-based businesses wrestle with complexity on a daily basis.  Typically, there are multiple developers involved, different development timelines, and numerous components being built simultaneously, tiered systems to synchronize for updates, etc.  One misstep in the development and deployment cycle has the potential to cost the business millions of dollars.

In my various capacities, I have spent years refining best practices for production, staging and development environments.  Normal best practices these days are for the following:

  • A serious version control system (VCS) or distributed version control system (DVCS).  Depending on the architecture, I’m still using   Perforce, which is expensive, but über-reliable.  Many folks like GIT, Subversion, and Mercurial.
  • Serious issue management to track platform development and bug fixes/handle actionable team communication, etc. I recommend   JIRA.
  • Development environments that run on developers’ personal machines in a sandbox or VM, or if substantially small in terms of the number of processes, just in the OS (if they’re running desktop/laptop Linux).   Development environments should be a little version of production.
  • New development that is branched in the VCS and not let into the mainline branch until complete.   Branches can be team-centered or developer-centered depending on how many developers are working on the particular piece of code.   But a modern VCS makes it easy to branch early and merge back in only when development is complete.
  • Staging is essential and should be gate-kept.  Development should be promoted to staging through the VCS.   This way, the act of promotion provides a dry-run for the move from stage to production.
  • Scripted tests for Web-based platforms.   I suggest looking at   Sauce Labs for this, or roll-your-own using   Selenium.
  1. Staging is generally used as a dry run for a move to production and final testing.   Nothing should go to production that doesn’t succeed in stage.
  2. Stage should have a lazy copy of the entire environment if possible (full user base, etc.), but shouldn’t directly touch anything that could cause user confusion (sending email to users, etc.).   It can be quite difficult to get a reliable stage environment set up, especially if you need multiple servers to do it (DB, File, GUI, etc.).   But, the more complex the real environment, the more complex the stage environment and the more important it is to get staging working correctly.
  3. Stage is also where you perform human testing on things that can’t be scripted.   There shouldn’t be need for a lot of this on a Web app, but there are some things that are hard to do in an automated fashion (i.e., does the site look “bad”?).
  • Unit tests for internal functionality need to be baked into the development process.   High-volume organizations tend to make automated running of the 3 major test types (integration, unit, and scripted GUI). As a safeguard, a trigger in the check-in process is important so that code that violates testing cannot be checked into the code base at all and instead remains on the developer’s machine.
  • If you can do it, Continuous Integration is a boon to keep things from getting too far afield.  Code compilations, environment synchronization, and spawning automated testing when checks occur are all great tools and can be done very inexpensively with   Jenkins.
  • Work on production is considered to be a complete fail.   The only reason to do it is catastrophic failure of something that does not happen in the stage and development environments and is a sign that the stage is an inadequate representation of production.   Usually, this would only be to change configuration parameters.
  1. If production breaks roll back to the previous version of the site.   If that fails, then you have no choice but to work on production.
  2. Note that even for catastrophic situations, changing code directly on the production servers is just as likely to make things worse if they haven’t passed the rest of the testing in stage.
  • You can do a lot of debugging on the production site, where debugging is gathering information about something that isn’t working correctly.   You shouldn’t, however, use the production site as a test bed or development environment.
  • If your tests don’t do things that you wouldn’t want done in the production environment (adding and removing users and files, changing parameters, simulating failures, etc.), then you don’t have sufficiently detailed tests.

This is the tip of the iceberg, but before anybody tells you that these methods are too overbearing for a small team, I would suggest that’s a short-sighted view.

At my company, we practice this in a team of small developers for mobile, desktop, and Web apps.   The result is that, in over two years, we have not suffered data loss or corruption in the Web site, which handles our registration, e-commerce, etc. Additionally, we have caught many things that would have been problematic for users if they’d been released.  Similarly, regression testing in mobile and desktop apps had kept us from releasing versions of the software that don’t work on all of the supported platforms and has saved us a lot of customer difficulties.

I hope this is helpful, and I invite you to comment.  Good luck.

Gaige B. Paulsen is a technologist and entrepreneur.  He is currently founder and president of ClueTrust, makers of Cartographica and CartoMobile, Geospatial products for MacOS X and iOS.

Why SharePoint 2010 Is Ideal for Associations and Nonprofits

December 7th, 2011
Posted by: admin

By Laurie Head
AIS Network Vice President

ASAE’s Technology Conference and Expo is here in Washington, DC, from December 6-8, 2011.  It sparked an idea for this week’s blog: why SharePoint 2010 fits the needs of associations and nonprofits so well.

Increasingly, nonprofits and associations are turning to hosting companies like ours for help in developing a hosting solution for their SharePoint 2010 platform.  Of course, being a successful supplier takes much more than having technical expertise.  We know that in order to deliver the solutions that these organizations need, we must understand the special challenges they face.

At AISN, because our staff has worked for and with nonprofits, we have a clear grasp on how and why nonprofits use SharePoint differently.  For example, before coming to AISN, I worked in communications for the National Association of Real Estate Investment Trusts (NAREIT) and the Business Software Alliance (BSA), two not-for-profit trade associations.  I get it.  Experiences such as these enable us all to understand clearly that frugality is everything in a nonprofit environment.  Looking closely at strategy and execution, staying within budget and getting it right the first time is crucial.

AIS Network Nonprofits

SharePoint 2010 benefits organizational outreach efforts led by volunteer organizations, trade associations and other nonprofits.

So,  do I think SharePoint 2010 can be helpful for associations and nonprofits?

Absolutely!   Without a doubt, relationship management is the single-most important function for any trade association, nonprofit, membership society, volunteer organization, charity or “.org”—large or small.  As I learned at NAREIT and BSA, do it well and you increase the loyalty of staff, members, donors, volunteers, vendors, the media and the public at large.  Do it poorly, and you risk losing your stakeholders — essentially, your lifeline.

Therein lies the challenge.  Providing world-class member services is a tall order for an organization that may already be operating with limited staff on a modest budget.  Your world is already buzzing with conferences and meetings, products, dues, chapters, lobbying and government affairs, research, publications, marketing, education, communications, community, online content and e-commerce.  The last thing your staff needs is to be weighed down by redundant administrative and communications tasks that result in administrative waste, lost revenue and member or donor dissatisfaction.

SharePoint 2010 allows you to implement a comprehensive collaborative platform for your nonprofit organization, no matter your role, without feeling overwhelmed by the task.  Wait.  Are we talking about the same SharePoint 2010 used by businesses and government agencies around the world?  Yes.  SharePoint, you’ll find, is ideally suited for nonprofits because it is:

  • Highly configurable and scalable.
  • A source for valuable customer relationship management (CRM) tools.
  • Great for tools that facilitate constituent outreach (social networking, Internet sites, portals, private communities, etc.).
  • Super for document management, collaborative environments, business intelligence, etc.
  • Known for its litany of custom apps.
  • Supported by a strong community of SharePoint experts/bloggers, who routinely provide valuable free help .

What’s the ROI? SharePoint 2010 gives you a return on investment in several ways.  Use it to:

  • Improve effectiveness, saving money and positively impacting your cause.
  • Empower your subject matter experts to share information easily through a single knowledge-management system.
  • Support cross-department collaboration, driving efficiency and breaking down the silos.
  • Mobilize constituents quickly around important issues when they arise.
  • Share data across all chapters, affiliates, partners and other cooperating organizations.
  • Automate procedures and track data efficiently using core workflow, security, governance, document permissions and records retention features.

Dare to break down silos. Each of your departments is driven by specific goals and objectives as established by your organization’s board and leadership. But, how do you make sure that you are maximizing sharing the content among all of your departments, leadership and other stakeholders?

With SharePoint 2010, you get the flexibility of a platform that makes it easy for all of your subject matter experts to share information. Putting into place tools that support cross-department collaboration makes your organization more efficient and breaks down the silos that naturally evolve. Information can be indexed and rendered easily searchable for effective knowledge management and business intelligence.  Plus, SharePoint’s document management capabilities ensure better member service, volunteer coordination and donor participation.

As an experienced public affairs professional, I appreciate SharePoint’s ability to help nonprofits manage constituent relationships.  Through SharePoint, you can communicate effectively and engage your publics:

  • Mobilize them quickly around important issues when they arise.
  • Understand member adoption of key issues, products and services through reporting and analytics.
  • Collaborate with board members, committees and task forces.
  • Share data across all chapters, affiliates, partners and other cooperating organizations.
  • Provide educational opportunities.
  • Build intranets, extranets and public-facing Web sites.

Have a look at our Web page focused on SharePoint for associations and nonprofits and see also our page addressing SharePoint for Internet Sites.  I like the Conservation International case study on that SharePoint FIS page.  Be sure to watch the video.

These pages also respond to the question, “Why Host SharePoint 2010?”  Quite simply, by hosting your SharePoint platform, you’re likely to get a world-class Service Level Agreement that offers the security, availability and accessibility you need to meet all of the IT challenges and changes you face.  100% guaranteed too.

Are you working for a nonprofit that uses SharePoint?  What do you like about it?   Let me know your thoughts.  Feel free to comment below.

 

SharePoint Migrations: How Long Does a Migration and Upgrade to SharePoint 2010 Take?

December 1st, 2011
Posted by: admin

By Terry Engelstad
MCP, MCSE, CCNA, MCDBA, MCTS, MCITP
AIS Network Operations Manager

Recently, a visitor to our Web site asked an excellent question.  How long does a migration and upgrade from SharePoint 2007 to SharePoint 2010 take?  The answer to this question is very complex and depends on a number factors.  The subject is much more complex than can be explained in a mere couple of paragraphs but here’s a very brief response.

SharePoint Migration AIS Network

It's important to understand that a migration to SharePoint 2010 may take some time.

First of all, his question is not about just a migration.  It is about a migration and an upgrade.  The answer depends on the following:

1)  There are at least three different ways to migrate and upgrade SharePoint sites:

  • Site by site
  • Database detach/re-attach
  • In-place upgrade

2)  The size of the databases involved is huge in determining the duration.

3)  The type of documents in Content.

4) What customizations have been enabled in the SharePoint 2007 implementation? Some may not “migrate.”

5)  The speed of the server(s) involved.

As a point of reference, we recently did a migration and upgrade to SharePoint 2010 for a client.  It took approximately four weeks to plan, test, and finally do the deed.  The actual migration/upgrade took approximately 24 hours.  This client has a 100 GB Content database and they did a database detach/re-attach and then an in-place upgrade. The only customizations that they made in their 2007 environment were to the visual theme, which did not migrate (it’s a known issue).

For those of you who are planning a migration, we’d be interested in hearing more of your questions.

SharePoint 2010: Most Popular Third-Party Apps

November 25th, 2011
Posted by: admin

By Laurie Head
AIS Network Vice President

In Anaheim, at the Microsoft SharePoint 2011 Conference, Rob Koplowitz, vice president and principal analyst at Forrester, unveiled the results of a Forrester survey on “Best Practices in SharePoint 2010 Adoption and Migration.”

The survey had been conducted in July and included responses from “510 IT decision-makers involved with evaluating, specifying, or administering SharePoint.”  Most interesting, I think, is that analysts found that 44 percent of those surveyed planned to tap third-party software for use with SharePoint.

According to Forrester, the top third-party tool used to augment SharePoint was Nintex Workflow (8% of surveyed).  Workflow tools were the most common solution, followed by administration and then social tools.  According to Forrester, the top third-party software vendors utilized for SharePoint are as follows:

  • Nintex USA for workflow
  • Bamboo Solutions for WebParts
  • AvePoint for administration
  • NewsGator Technologies for social networking
  • Axceler for administration
  • K2 for workflow
  • KWizCom for WebParts
  • Quest Software for administration
  • Metalogix Software for content management
  • Yammer for social networking

Two-thirds of the survey respondents (65 percent) were using SharePoint 2007.  SharePoint 2010 use was also high at 57 percent.

Which apps do you like best for SharePoint 2010?  Let me know by commenting below.